Author Archives: admin Services Moving to Amazon WebServices (AWS)

We’ve had numerous issues with GoDaddy, with DNS service settings being recent (twice) and additional services associated to our account (not initiated by us) that we decided to move everything to Amazon Web Services.

Migration Plan is as follows:

  • Q4 2019: BillGrid Blog
  • Q1 2020 DNS Service (Service that connects URL to Hosting)
  • Q2 2020 Domain name (
  • Q3 2020 Email Services (currently run by mandrill/Mailchimp)
  • Q3+ 2020 Hosting (application)
  • Q3+ 2020 Database

All of the above migration is intended to improve the speed and reliability of the services. Our goal is not to have any service interruptions while this is happening, but occasional hiccups are possible.

Thank you for your continuous support of BillGrid services.

Services are Back Online.

Sincere apologies to all our clients. In the last few days our records with GoDaddy (website domain URL provider) were randomly updated, which resulted in the website not loading and at the same time emails not routing correctly, which cut off the lines of communications with most of you even further.

We completely had no idea, since the support mailbox was quiet. It is true that all is very quiet before the storm.

We’ll be making changes by adding additional alerts and switching to a more reliable domain provider in the next few weeks. Appreciate your patience on this, and please do reach out if any questions, our services and communications are back online.

Below are the details from our follow up with GoDaddy, we’re looking to switching hostname service providers in the next few weeks.

The Power of Online Invoicing and Billing Software

Billing and invoicing are some of the most important aspects of running a business. After all, they lead to payment from your client. They maintain cash flow and allow you to keep track of all your transactions. We at BillGrid feel that the success of your business hinges on how well you manage your billing and payments. Fortunately, there is easy invoice software available for you to use. There are some distinct advantages to using online invoicing and billing software.

Professional Invoices 

Today, small businesses need to build a brand to make sure that they stand out. Businesses need to reinforce their brand in every way possible and use all the tricks in their arsenal to promote brand recognition. Custom design invoices can help. By using crisp and professional custom design invoices, you can reinforce your brand message, ensure that they look great, and leave an impression of professionalism in your client’s mind. That would work in your favor and ensure your brand is recognized.

Emailing to the Client

One of the biggest advantages of invoicing software of small businesses and freelancers is that they send your invoices directly to your clients. There’s no chance of them getting lost in the normal mail. The invoice would be delivered promptly and without delays. This would ensure you receive your payments quickly as well. Email invoices will maintain your cash flow, which is vital for small businesses. You will be helping the environment as well by saving paper.


To err is human and despite how careful you are, it’s very likely that you’ll make some mistakes. Unfortunately, mistakes in invoicing can lead to trouble. One way to avoid this is to use invoice billing online software. Invoices generated by them are very accurate and there’s very little chance of error. This is great for people who have never generated invoices before and don’t know how to. Online software guides you through the process.

Automatic Reminders are a Blessing 

If you’ve been in the business for a long time, you’ve probably faced the unpleasant task of calling clients and reminding them of their payments. Sometimes, clients will go out of their way to avoid those calls, leading to increased frustration. Online invoicing software will help you avoid this situation. It will send constant reminders to your clients about the delay in payment, until the payment is made. In fact, you won’t even have to communicate with the client personally unless the client delays payments for too long.

Automated Invoices

With online software, you can automate your invoice generation. That means if you’re too busy, your invoices won’t be delayed. You’ll still send them out on time with the help of invoicing software.

Such software ensures that your invoicing is on track and there are no delays. If you have any questions about our online billing software and services, you can contact us at BillGrid.


Bill Happy,


Project Management Practices For Small Businesses

Managing a project properly is the key to its success. If you plan carefully, you’ll be able complete the project on schedule and still have time to make sure that everything is correct before declaring it done. Small businesses don’t always have the luxury of a big staff. They have to use whatever resources they have to get the best results. Thankfully, there are some ways your small business can successfully manage a project without straining your team. Consider the following advice:

Know Your Goal

Before you start planning, you need to have a very clear understanding of what the end would look like. Clearly visualize the end result of your efforts as that would allow you to plan the path to it. For example, if you want to build a website, you should create a preliminary picture of it with all of the design elements in place.

You should also create the site-map with the website’s structure clearly defined. When you do this, you’ll be able to have a clear roadmap of what your website would look like at the end. All projects follow the same path. Have a clear idea of what the end result looks like and begin there.

Create a Road Map with Milestones 

This is very important if you have a long term project. It’s very easy to lose track of the end result when you have a long project. Because of this, it’s important to create a map and some steps that would act as milestones. That way, as your team progresses through the project, you’ll be able to easily mark the progress and keep things organized. The team will also stay motivated as every milestone would feel like an achievement. That’s one of the best ways to keep your staff engaged in the project and ensure it runs smoothly.

Set a Schedule

The next thing to do is set a schedule for every milestone or every step in your plan. For example, you can divide your project into different sections and give a timeline to every section. That would allow you to keep things on track and ensure that all of the important things are handled first. It’s important to give your team comfortable room to handle the sections of your project. That would allow the employees to work at their own pace and still get things done on time.

Go Online

Today, you have tools available that would allow several people to work on the same project document at the same time. If you store your project literature in the Cloud and give your team access to it, your team would be much more efficient. After all, they won’t have to exchange emails and phone calls for every change that’s made.

There are also several tools available online that allow project managers to keep a good record of project.

If you use the latest tools available, you’ll be much more productive. If you have any questions about our project management and online invoice billing software and services, you can contact us at BillGrid.


Bill Happy,


Professional Invoice

The Best Advantages of Professional Invoices

As a business owner, you want your payments to come in on time and your billing information to be organized. This isn’t a problem when your customer base is small and you don’t really have many invoices to create. But as your business grows and the number of customers increases, you realize that you need help. Creating invoices for a large number of people isn’t easy. You’re liable to make mistakes or appear unprofessional. That’s why, at BillGrid, we recommend that business owners and freelancers use professional invoices. Here are some reasons what would convince you.

Picture of Professionalism 

There are billing software, like BillGrid, that allow you to create custom theme invoices. The invoices look crisp and clean, presenting a professional image to the client. As the design is uniform and consistent, the clients will be content to know that they’re doing business with an organized, professional entity. These invoices will also reinforce your brand identity. As branding is an important part of your growth, it’s a good idea to promote it in every way possible.

Accuracy and Efficiency 

Professional invoices are accurate. You just need to enter the figures and everything else is calculated automatically. As you don’t have to do the calculations yourself, there’s very little chance of error. Invoicing software will also guide you through the invoice writing process, ensuring that there’s no room for error. In the end, you won’t have to worry about a glaring error that would lead to a loss of revenue, or a loss of client.

Emailing Directly

One of the best advantages of invoicing software is that invoices can be emailed directly to the client. This reduces the risk of your invoices getting lost in the mail. They are no unexpected delays. The invoice reaches the client promptly, which ensures that you might get payment promptly as well. You save money on paper, postage, and delayed payments as well.

Read Receipt

Tracking the status activity of an invoice  allows you to see if your client has received and open the Invoice. That way you don’t eve have to ask your clients to confirm that they’ve read the invoice. You already know they did!  This will give you the assurance that they have read it. Your clients can’t offer excuses that they missed the invoice or that it’s lost. This also encourages your clients to pay the bills promptly.

Automatic Reminders 

Online Invoice billing software will send automatic reminders to clients as they due date approaches. This saves you the hassle of having to call your clients and remind them yourself. The software essentially does the nagging for you and saves you time.

Ability to See Outstanding Invoices at Anytime

Another great feature of online invoice services is the ability to keep track of all the unpaid invoices. You don’t have to dig through several files and try to figure out who has paid and who hasn’t. The software will offer a single window view of all the unpaid invoices on any device, be it a laptop or a smartphone.

If you have any questions about our online billing software and services, you can contact us at BillGrid.

Bill Happy,

What are the Benefits of Tracking Time?

Time is a very important commodity. That’s especially true when you’re a business owner and every single minute is valuable. Far too often, people get lost in doing a particular task, attending to a phone call, or browsing through social media without realizing that they’re wasting more time than they should. It’s also important to take note of time spent working on particular projects. Time tracking would help you maximize efficiency. At BillGrid, we encourage all our clients to consider tracking time. Here are some reasons why you should do it.


Tracking time improves efficiency of your team. You know just how much time a particular task will take to complete and that allows you to keep track of how your team spends their time. You’ll also know in advance if any deadlines need to be revised and understand whether you should approve or deny any timesheet provided by the employees. All of this would work to increase your overall productivity.

Revenue and Cost Savings

Time management does cut down the costs by quite a bit. You’re able to schedule the projects in a way that allows maximum utilization of time and minimum wastage. You’ll be able free up some time because of organization, and can reinvest it in new projects or tasks. In essence, you’ll get more work done in less time. That saves time and increases revenue. You also feel the satisfaction of tackling more things in a timely manner.


Tracking time also ensures that you’re being fair to your employees and yourself. For example, if a project is taking more time and your employee is working on it without taking breaks, you’ll be able to compensate them for the time spent. If you keep track of time, the payroll process is very quick and easy. You’ll be able to accurately compensate your employees without paying them too much. You might not think that this makes much of a difference, but you can save as much as 7% of your annual revenue but paying the right amount to your employees.

Generating Accurate Invoices

Companies often overcharge or undercharge their clients when they work on an hourly basis. This generates distrust and ambiguity that your company doesn’t need. You can avoid that by giving your clients accurate invoices with details. You can also send reports on how the time was spent so that your clients know they’re not overpaying you. Because you’re completely honest and transparent in your billing, you’ll build a relationship of trust with your client. That would only benefit your company in the long run as it’ll bolster your reputation.


Time tracking will also give you all the information you need to plan your projects and your tasks. If you know just how much time it takes for you and your team to do a particular job, you’ll be able to give your clients the right time estimates.

If you have any questions about our online billing software and services, you can contact us at BillGrid.


Time Sheets at BillGrid

Here’s a quick look of our Time Tacking that allows you to log all the work time and easily import the time into your Invoice to bill back to Client.


Stop/Start Timer

Simple, easy and intuitive time tracking timer that allows you to start the time while you work and stop it when you finish.



Bill Happy,

Custom Theme Invoices for your Business

Customize your Invoices that fits your Business Brand.  Your brand represents you and your promise to your customer. Image is everything and the way your customer perceives you. A professional appearance builds credibility and trust. People are more likely to purchase from a business that appears polished and legitimate. That’s why at BillGrid we feel it’s important that your Invoices provide the best representation of you.

Here are some custom Invoice designs we thought can inspire your own creative Invoice design. All of these Invoice inspiration designs were created by BillGrid using our Invoice Theme feature.

BillGrid Invoice Design

Professional and ElegantBillGrid_Invoice_custome_theme_design

Target Inspired Invoice Design

Bold and Youthful Target_invoice_Custom_design_Theme_Business

Walmart Inspired Invoice Design

Royal and Warmwalmart_invoice_design_theme_Custom_business

Ebay Inspired Invoice Design

Professional and PlayfulEbay_Custom_Invoice_Design_business

T-Mobile Inspired Invoice Design

Polished and CreativeTmobile_invoice_theme_design_custom_business

Taco Bell Inspired Invoice Design

Imaginative and Artistic Taco_Bell_custom_invoice_design_theme

Pepsi Inspired Invoice Design

Adventurous and FunPepsi_cola_custom_invoice_Design_theme

Android Inspired Invoice Design

Innovative and OrganicAndroid_Invoice_Custom_theme_Design

Monster Energy Inspired Invoice Design

Strong and BoldMonstrer_Energey_custom_Invoice_Design_Template_theme

Star Wars Inspired Invoice Design

Simply Awesome! StarWars_invoice_theme_custom_template_design



We hope we inspired you to create beautiful Invoice designs for your Business. You can customize your Invoice through the BillGrid Preview Invoice> Options> Change Theme.





Bill Happy,

Disclaimer: BillGrid is not affiliated with Target, Walmart, Ebay,T-Mobile, Pepsi, Taco Bell,  Android, Monster Energy, Star Wars. The company logos are only used as examples for inspiring invoice designs.

Essential Online Business Tools to Help Kick-off your Business

Starting a business can be an exciting time in your life, it can also be quite prosperous should you take the right steps to help ensure a successful outcome. Some of the necessary steps required are organizational in nature: organizational skills, time management, task management, client management and most importatly finance management… these are all crucial to your success.

Thankfully, there are online business tools available to make your life easier. We did some research into what you need andwhat the experts use to help manage their business lives and have compiled it into a list.


A Social Media Platform

A Social Media Platform for all
Social media sites alone are tools, but now a days there seems to be too many to keep up with on daily basis. But don’t worry, there are tool that can streamline your social media efforts to make managing social media easier. There are a few online tools on the market to help, one of the most popular and easy to use is Hootsuite. Hootsuite will let you manage Twitter, Facebook, LinkedIn, and Google+ accounts easily through one service (instead of logging in and posting to each one individually).


Email Marketing

Email marketing is crucial to both stay in touch with clients, send new updates, and to advertise or upsell to them. A popular and simple to use tool for email marketing is MailChimp. MailChimp allows you to manage your contact list, and allow opt-ins and opt-outs, taking the manual list management out of your hands. They also have a ton of cool email templates to choose from to customize your needs.
In case you have issues with emails going into spam, they have a sub-company to help you with that. MainDrill is the king or queen of making sure your emails get delivered and don’t end up in spam.


Customer Relationship Management (CRM)

As your client base grows it becomes harder and harder to remember the conversations you have with your clients, appointments and the tasks required to be completed for those clients. CRM platforms like SalesForce allow you to seamlessly manage client data and tasks all in one place. Their services help companies with global customer communication. The CRM products include cloud-based solutions and apps for sales, service, marketing, collaboration, analytics, and building custom apps and mobile apps.


Online Billing Management

Online invoicing (or billing) management is necessary for keeping track of your financials, and using it is not only essential for management, it will also makes tax-time a whole lot easier. is a popular and very handy service that easily allows you to invoice online (making it super easy for clients to pay with a click of a button), track all revenue and expenses as well as time tracking for all work and budgets. provides:

  • An easy online billing solution
  • Unlimited Invoices & Estimates
  • Unlimited Expenses
  • Unlimited Client and Project Accounts
  • Time Tracking
  • Budget Tacking
  • Professional Custom Theme Design invoices
  • Email reminders
  • Recurring Subscription Invoices
  • Payment Integration with, Stripe Google Wallet and PayPal



A toll-free number makes you business look professional, and makes it easy for your clients to contact you…some services even allow tracking for marketing purposes. There are many toll-free service out there, but one of the best by far is, Not only can your potential customers easily reach you, Dial800 allows you multiple numbers and integrated Analytics tracking so that you can isolate exactly how they came to learn about you, making your marketing dollars make sense.



Once your clients reach you, you may need to schedule meetings with them, or with other partners and employees within the company. Online business meetings can be easily handled with VOIP services such as Skype, but more elaborate meeting with extensive document and screen sharing can be best handled with a service such as GoToMeeting provides the VOIP experience, plus screen sharing, document sharing, white-boards, and video calling. It’s the closest to have a meeting in the same room as you can get.


File Sharing & Storage

Being able to seamlessly share and collaborate on documents and spreadsheets across multiple devices is essential to your business. The best solution for this is Google Drive / Google Docs. With Google Drive (including Docs, Spreadsheets, etc), you can share documents with coworkers or clients, set permission levels, and never have to actually send a file…simply add them as an authorized user to any individual file.



Need to meet like-minded people, investors, or source new clients? Then you need to network. There is an online tool for that, too. It’s called Meetup. Meetup makes it simple for business people like you to organize a local group or find one of the thousands of groups already set-up.



Sometimes, especially when business is good, you need a little help, outsourcing work online is a great way to get the work done, without committing to hire a long-term employee. is a well-known and easy to use resource with thousands and thousands of highly qualified freelancers across many different talent pools. Simply choose a qualified freelancer, set specific terms for the project, agree to a fee to be paid, then Upwork will hold those funds in trust until you are satisfied with the work. The freelancer does not receive payment until the payment is done.


These are just a few of many tools that you can use to make your start-up a little easier to manage. Keeping organized and streamlined is also a definite requirement to succeed in the business world. We hope these suggestions help you on your path to success, whatever your business may be.


Bill Happy,


bold Invoice template design

Create Beautiful and Professional Custom Invoices

One of the most unique features that BillGrid has to offer is the customizable Invoice Themes. Create fully customizable invoice templates that are easy to create and send online in seconds. Impress your clients with professional looking Invoices that will surely get their attention and bring you more business.

Unlike any other online Invoice Billing software, BillGrid lets you design your own professional Invoice look to match your Company Brand. The design for the Invoice Template is focused on flexibility and ease of use for the business user.

Here is a detailed guide we put together to help you create beautiful and professional custom Invoices for your Business.

When you create your first Invoice make sure you have your Company information set up in the “Setting” section under the Company Logo and Profile. Pretty sure you already have it set up, but just in case you didn’t, it’s quick and simple.

Be sure to include the following about your company:

  • Company Name
  • Address
  • Logo – to allow you to customize your invoices with your own logo.

After you have your Client set up, then you are ready to create an Invoice. Click on the Invoice tab from the menu or “Add Invoice” button.

When you create a new Invoice follow the below guide. Not all fields are required so use only what you need:

  • Add Due Date
  • If you have a recurring Invoice that happens to repeat on weekly, month, etc type basis, then you want to create a Subscription Invoice. Which can be located from the top menu.
  • Choose the Client this Invoice you are preparing for from the Prepared For downdown option.
  • Select Invoice Item Type for either: Expense, Hour, Product. Don’t see item type you need on the list? No problem, you can add a New Item to your needs.
  • Add Description. You will notice the description has an editor tool bar to allow you to customize the description making copy bold, italic, underlines, Indent, Outdent, Numbering, Bullets and even add hyperlinks.
  • Add Cost
  • Add Quantity
  • Tax
  • You can also add Invoice Discount %
  • Summary note
  • Attach files to the Invoice
  • Select online payments you accepts via: Check, PayPal, Google Wallet, Stripe,
  • Terms & Conditions
  • Notes

Once you have the Invoice details added Save the Invoice and Preview what it looks like.

From the Preview Invoice, you can do the following:

  • Mark the Invoice as Paid
  • Send the Invoice, Forward Invoice, Send thank You Note, Send 1- Click Email, Rend Reminder Due-Date
  • View Invoice as a PDF
  • Edit Invoice
  • Options allows you to:
    • View the Invoice as Client
    • Show Invoice URL
    • Add Comment for your Client
    • Change Theme
    • Duplicate Invoice
    • Delete the Invoice


Change Invoice Theme (Located in the Invoice Preview> Options> Change Theme)

This is where you can start to change the Invoice Template look and customize it to your Company Brand.

  • Choose from different Invoice layouts. Including the Classic or the Bold Invoice look:
    Invoice custom classic bold theme

Classic Template Invoice Example: classic invoice

Bold Template Invoice Example:bold Invoice template design

The Change Invoice Theme Colors allows you to choose from various color options or to enter your own Hex color Number.Custom_Invoice_colors

Background- Choose to change the colors for the entire Invoice BackgroundInvoice custom Background template

Header Background- Choose to change the colors for the header Invoice BackgroundCustom Invoice header background template

Total Background- Choose to change the colors for the Total Invoice due to something that will stand out.
Invoice Total Custom Design Template

Header Font Color:Invoice-header-font-custom-theme

Heading color:

Table Header:

Table Font color:

Table Heading Font Color:

Total Font color:



Now that we showed you how you can customize Invoice templates and themes for your Business, go on and try it! Have fun with it and get creative. We at BillGrid believe that professional Invoice style that are customized to fit your Business will help enhance your company image and help you successfully grow.


Bill Happy,

Methods to Get Your Clients to Pay Their Invoice Bills

Small business owners and freelancers rely heavily on cash flow. A couple of delayed payments can easily cause a chain reaction leading to more financial problems for you. That’s why it’s important to have protections in place to ensure that clients pay bills quickly on every project. At BillGrid, we believe that the following methods can help you get your payment quickly.


  • Send out Invoices Immediately- There are several small business owners and freelancers that delay sending the invoice. They allow the invoices to pile up and until their have to send out all of them at once. That doesn’t just delay payment, but it also creates a hassle for you.Instead of following this practice, send invoices out as soon as the work is done. This would ensure that the clients get them early and you can receive your payments early. You can use an automated invoicing system to generate them and send them out to clients as soon as the job is done.
  • Go Digital- Paper invoices really have no place in this day and age. They only delay the entire payment cycle. Paper invoices also take longer to process and can even get lost in the mail. Sending an online invoice will ensure that it directly reaches the client when the job and the need to pay is fresh in their mind. Also allows you to see client activity to know if the invoice has been viewed by your client.Online automated invoicing software for small businesses and freelancers will also ping the clients at regular intervals. In essence, they’ll nag the client for payment instead of you having to do the task yourself. They’re very effective in getting the clients to pay the bills quickly.
  • Send Reminders – Most business owners hesitate to follow up after sending the invoice. They don’t want to nag their clients or seem desperate. However, it’s a good idea to follow up. You should check the list of invoices you’ve sent out and look at the ones that are unpaid. Send reminders to those clients who haven’t paid you yet.
  • Incentives and Penalties- It’s always a good idea to offer discounts or other such incentives to clients that pay early. That will encourage them to pay promptly in order to take advantage of the offer. You shouldn’t hesitate to implement penalties either.For example, if you’ve agreed that payment should be made within two weeks of receiving the invoice, add a penalty on payments received after the due date. You can charge an interest on the amount due to be paid. This would encourage people to pay money before the deadline.
  • Online Payments- It’s also a good idea to offer your clients multiple online payment options. For example, writing a check can lead to delays but if you offer the clients the option to pay invoices online, by various payment options such as PayPal or Credit Card that will higher your changes to receive payments promptly.

These tips will help you get payments on time. If you have any questions about our online invoice billing software and services, you can contact us at and we’ll get back to you as soon as possible.


Bill Happy,