Category Archives: Business

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The Power of Online Invoicing and Billing Software

Billing and invoicing are some of the most important aspects of running a business. After all, they lead to payment from your client. They maintain cash flow and allow you to keep track of all your transactions. We at BillGrid feel that the success of your business hinges on how well you manage your billing and payments. Fortunately, there is easy invoice software available for you to use. There are some distinct advantages to using online invoicing and billing software.

Professional Invoices 

Today, small businesses need to build a brand to make sure that they stand out. Businesses need to reinforce their brand in every way possible and use all the tricks in their arsenal to promote brand recognition. Custom design invoices can help. By using crisp and professional custom design invoices, you can reinforce your brand message, ensure that they look great, and leave an impression of professionalism in your client’s mind. That would work in your favor and ensure your brand is recognized.

Emailing to the Client

One of the biggest advantages of invoicing software of small businesses and freelancers is that they send your invoices directly to your clients. There’s no chance of them getting lost in the normal mail. The invoice would be delivered promptly and without delays. This would ensure you receive your payments quickly as well. Email invoices will maintain your cash flow, which is vital for small businesses. You will be helping the environment as well by saving paper.

Accuracy 

To err is human and despite how careful you are, it’s very likely that you’ll make some mistakes. Unfortunately, mistakes in invoicing can lead to trouble. One way to avoid this is to use invoice billing online software. Invoices generated by them are very accurate and there’s very little chance of error. This is great for people who have never generated invoices before and don’t know how to. Online software guides you through the process.

Automatic Reminders are a Blessing 

If you’ve been in the business for a long time, you’ve probably faced the unpleasant task of calling clients and reminding them of their payments. Sometimes, clients will go out of their way to avoid those calls, leading to increased frustration. Online invoicing software will help you avoid this situation. It will send constant reminders to your clients about the delay in payment, until the payment is made. In fact, you won’t even have to communicate with the client personally unless the client delays payments for too long.

Automated Invoices

With online software, you can automate your invoice generation. That means if you’re too busy, your invoices won’t be delayed. You’ll still send them out on time with the help of invoicing software.

Such software ensures that your invoicing is on track and there are no delays. If you have any questions about our online billing software and services, you can contact us at BillGrid.

 

Bill Happy,

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Project Management Practices For Small Businesses

Managing a project properly is the key to its success. If you plan carefully, you’ll be able complete the project on schedule and still have time to make sure that everything is correct before declaring it done. Small businesses don’t always have the luxury of a big staff. They have to use whatever resources they have to get the best results. Thankfully, there are some ways your small business can successfully manage a project without straining your team. Consider the following advice:

Know Your Goal

Before you start planning, you need to have a very clear understanding of what the end would look like. Clearly visualize the end result of your efforts as that would allow you to plan the path to it. For example, if you want to build a website, you should create a preliminary picture of it with all of the design elements in place.

You should also create the site-map with the website’s structure clearly defined. When you do this, you’ll be able to have a clear roadmap of what your website would look like at the end. All projects follow the same path. Have a clear idea of what the end result looks like and begin there.

Create a Road Map with Milestones 

This is very important if you have a long term project. It’s very easy to lose track of the end result when you have a long project. Because of this, it’s important to create a map and some steps that would act as milestones. That way, as your team progresses through the project, you’ll be able to easily mark the progress and keep things organized. The team will also stay motivated as every milestone would feel like an achievement. That’s one of the best ways to keep your staff engaged in the project and ensure it runs smoothly.

Set a Schedule

The next thing to do is set a schedule for every milestone or every step in your plan. For example, you can divide your project into different sections and give a timeline to every section. That would allow you to keep things on track and ensure that all of the important things are handled first. It’s important to give your team comfortable room to handle the sections of your project. That would allow the employees to work at their own pace and still get things done on time.

Go Online

Today, you have tools available that would allow several people to work on the same project document at the same time. If you store your project literature in the Cloud and give your team access to it, your team would be much more efficient. After all, they won’t have to exchange emails and phone calls for every change that’s made.

There are also several tools available online that allow project managers to keep a good record of project.

If you use the latest tools available, you’ll be much more productive. If you have any questions about our project management and online invoice billing software and services, you can contact us at BillGrid.

 

Bill Happy,

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Professional Invoice

The Best Advantages of Professional Invoices

As a business owner, you want your payments to come in on time and your billing information to be organized. This isn’t a problem when your customer base is small and you don’t really have many invoices to create. But as your business grows and the number of customers increases, you realize that you need help. Creating invoices for a large number of people isn’t easy. You’re liable to make mistakes or appear unprofessional. That’s why, at BillGrid, we recommend that business owners and freelancers use professional invoices. Here are some reasons what would convince you.

Picture of Professionalism 

There are billing software, like BillGrid, that allow you to create custom theme invoices. The invoices look crisp and clean, presenting a professional image to the client. As the design is uniform and consistent, the clients will be content to know that they’re doing business with an organized, professional entity. These invoices will also reinforce your brand identity. As branding is an important part of your growth, it’s a good idea to promote it in every way possible.

Accuracy and Efficiency 

Professional invoices are accurate. You just need to enter the figures and everything else is calculated automatically. As you don’t have to do the calculations yourself, there’s very little chance of error. Invoicing software will also guide you through the invoice writing process, ensuring that there’s no room for error. In the end, you won’t have to worry about a glaring error that would lead to a loss of revenue, or a loss of client.

Emailing Directly

One of the best advantages of invoicing software is that invoices can be emailed directly to the client. This reduces the risk of your invoices getting lost in the mail. They are no unexpected delays. The invoice reaches the client promptly, which ensures that you might get payment promptly as well. You save money on paper, postage, and delayed payments as well.

Read Receipt

Tracking the status activity of an invoice  allows you to see if your client has received and open the Invoice. That way you don’t eve have to ask your clients to confirm that they’ve read the invoice. You already know they did!  This will give you the assurance that they have read it. Your clients can’t offer excuses that they missed the invoice or that it’s lost. This also encourages your clients to pay the bills promptly.

Automatic Reminders 

Online Invoice billing software will send automatic reminders to clients as they due date approaches. This saves you the hassle of having to call your clients and remind them yourself. The software essentially does the nagging for you and saves you time.

Ability to See Outstanding Invoices at Anytime

Another great feature of online invoice services is the ability to keep track of all the unpaid invoices. You don’t have to dig through several files and try to figure out who has paid and who hasn’t. The software will offer a single window view of all the unpaid invoices on any device, be it a laptop or a smartphone.

If you have any questions about our online billing software and services, you can contact us at BillGrid.

Bill Happy,
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What are the Benefits of Tracking Time?

Time is a very important commodity. That’s especially true when you’re a business owner and every single minute is valuable. Far too often, people get lost in doing a particular task, attending to a phone call, or browsing through social media without realizing that they’re wasting more time than they should. It’s also important to take note of time spent working on particular projects. Time tracking would help you maximize efficiency. At BillGrid, we encourage all our clients to consider tracking time. Here are some reasons why you should do it.

Productivity 

Tracking time improves efficiency of your team. You know just how much time a particular task will take to complete and that allows you to keep track of how your team spends their time. You’ll also know in advance if any deadlines need to be revised and understand whether you should approve or deny any timesheet provided by the employees. All of this would work to increase your overall productivity.

Revenue and Cost Savings

Time management does cut down the costs by quite a bit. You’re able to schedule the projects in a way that allows maximum utilization of time and minimum wastage. You’ll be able free up some time because of organization, and can reinvest it in new projects or tasks. In essence, you’ll get more work done in less time. That saves time and increases revenue. You also feel the satisfaction of tackling more things in a timely manner.

Payroll

Tracking time also ensures that you’re being fair to your employees and yourself. For example, if a project is taking more time and your employee is working on it without taking breaks, you’ll be able to compensate them for the time spent. If you keep track of time, the payroll process is very quick and easy. You’ll be able to accurately compensate your employees without paying them too much. You might not think that this makes much of a difference, but you can save as much as 7% of your annual revenue but paying the right amount to your employees.

Generating Accurate Invoices

Companies often overcharge or undercharge their clients when they work on an hourly basis. This generates distrust and ambiguity that your company doesn’t need. You can avoid that by giving your clients accurate invoices with details. You can also send reports on how the time was spent so that your clients know they’re not overpaying you. Because you’re completely honest and transparent in your billing, you’ll build a relationship of trust with your client. That would only benefit your company in the long run as it’ll bolster your reputation.

Planning

Time tracking will also give you all the information you need to plan your projects and your tasks. If you know just how much time it takes for you and your team to do a particular job, you’ll be able to give your clients the right time estimates.

If you have any questions about our online billing software and services, you can contact us at BillGrid.

 

Time Sheets at BillGrid

Here’s a quick look of our Time Tacking that allows you to log all the work time and easily import the time into your Invoice to bill back to Client.

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Stop/Start Timer

Simple, easy and intuitive time tracking timer that allows you to start the time while you work and stop it when you finish.

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Bill Happy,
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Essential Online Business Tools to Help Kick-off your Business

Starting a business can be an exciting time in your life, it can also be quite prosperous should you take the right steps to help ensure a successful outcome. Some of the necessary steps required are organizational in nature: organizational skills, time management, task management, client management and most importatly finance management… these are all crucial to your success.

Thankfully, there are online business tools available to make your life easier. We did some research into what you need andwhat the experts use to help manage their business lives and have compiled it into a list.

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A Social Media Platform

A Social Media Platform for all
Social media sites alone are tools, but now a days there seems to be too many to keep up with on daily basis. But don’t worry, there are tool that can streamline your social media efforts to make managing social media easier. There are a few online tools on the market to help, one of the most popular and easy to use is Hootsuite. Hootsuite will let you manage Twitter, Facebook, LinkedIn, and Google+ accounts easily through one service (instead of logging in and posting to each one individually).

 

Email Marketing

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Email marketing is crucial to both stay in touch with clients, send new updates, and to advertise or upsell to them. A popular and simple to use tool for email marketing is MailChimp. MailChimp allows you to manage your contact list, and allow opt-ins and opt-outs, taking the manual list management out of your hands. They also have a ton of cool email templates to choose from to customize your needs.
In case you have issues with emails going into spam, they have a sub-company to help you with that. MainDrill is the king or queen of making sure your emails get delivered and don’t end up in spam.

 

Customer Relationship Management (CRM)

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As your client base grows it becomes harder and harder to remember the conversations you have with your clients, appointments and the tasks required to be completed for those clients. CRM platforms like SalesForce allow you to seamlessly manage client data and tasks all in one place. Their services help companies with global customer communication. The CRM products include cloud-based solutions and apps for sales, service, marketing, collaboration, analytics, and building custom apps and mobile apps.

 

Online Billing Management

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Online invoicing (or billing) management is necessary for keeping track of your financials, and using it is not only essential for management, it will also makes tax-time a whole lot easier. BillGrid.com is a popular and very handy service that easily allows you to invoice online (making it super easy for clients to pay with a click of a button), track all revenue and expenses as well as time tracking for all work and budgets.

BillGrid.com provides:

  • An easy online billing solution
  • Unlimited Invoices & Estimates
  • Unlimited Expenses
  • Unlimited Client and Project Accounts
  • Time Tracking
  • Budget Tacking
  • Professional Custom Theme Design invoices
  • Email reminders
  • Recurring Subscription Invoices
  • Payment Integration with Authorize.net, Stripe Google Wallet and PayPal

 

Communication

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A toll-free number makes you business look professional, and makes it easy for your clients to contact you…some services even allow tracking for marketing purposes. There are many toll-free service out there, but one of the best by far is Dial800.com, Not only can your potential customers easily reach you, Dial800 allows you multiple numbers and integrated Analytics tracking so that you can isolate exactly how they came to learn about you, making your marketing dollars make sense.

 

Meetings

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Once your clients reach you, you may need to schedule meetings with them, or with other partners and employees within the company. Online business meetings can be easily handled with VOIP services such as Skype, but more elaborate meeting with extensive document and screen sharing can be best handled with a service such as Gotomeeting.com. GoToMeeting provides the VOIP experience, plus screen sharing, document sharing, white-boards, and video calling. It’s the closest to have a meeting in the same room as you can get.

 

File Sharing & Storage

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Being able to seamlessly share and collaborate on documents and spreadsheets across multiple devices is essential to your business. The best solution for this is Google Drive / Google Docs. With Google Drive (including Docs, Spreadsheets, etc), you can share documents with coworkers or clients, set permission levels, and never have to actually send a file…simply add them as an authorized user to any individual file.

 

Networking

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Need to meet like-minded people, investors, or source new clients? Then you need to network. There is an online tool for that, too. It’s called Meetup. Meetup makes it simple for business people like you to organize a local group or find one of the thousands of groups already set-up.

 

Freelance

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Sometimes, especially when business is good, you need a little help, outsourcing work online is a great way to get the work done, without committing to hire a long-term employee. Upwork.com is a well-known and easy to use resource with thousands and thousands of highly qualified freelancers across many different talent pools. Simply choose a qualified freelancer, set specific terms for the project, agree to a fee to be paid, then Upwork will hold those funds in trust until you are satisfied with the work. The freelancer does not receive payment until the payment is done.

 

These are just a few of many tools that you can use to make your start-up a little easier to manage. Keeping organized and streamlined is also a definite requirement to succeed in the business world. We hope these suggestions help you on your path to success, whatever your business may be.

 

Bill Happy,

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Methods to Get Your Clients to Pay Their Invoice Bills

Small business owners and freelancers rely heavily on cash flow. A couple of delayed payments can easily cause a chain reaction leading to more financial problems for you. That’s why it’s important to have protections in place to ensure that clients pay bills quickly on every project. At BillGrid, we believe that the following methods can help you get your payment quickly.

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  • Send out Invoices Immediately- There are several small business owners and freelancers that delay sending the invoice. They allow the invoices to pile up and until their have to send out all of them at once. That doesn’t just delay payment, but it also creates a hassle for you.Instead of following this practice, send invoices out as soon as the work is done. This would ensure that the clients get them early and you can receive your payments early. You can use an automated invoicing system to generate them and send them out to clients as soon as the job is done.
  • Go Digital- Paper invoices really have no place in this day and age. They only delay the entire payment cycle. Paper invoices also take longer to process and can even get lost in the mail. Sending an online invoice will ensure that it directly reaches the client when the job and the need to pay is fresh in their mind. Also allows you to see client activity to know if the invoice has been viewed by your client.Online automated invoicing software for small businesses and freelancers will also ping the clients at regular intervals. In essence, they’ll nag the client for payment instead of you having to do the task yourself. They’re very effective in getting the clients to pay the bills quickly.
  • Send Reminders – Most business owners hesitate to follow up after sending the invoice. They don’t want to nag their clients or seem desperate. However, it’s a good idea to follow up. You should check the list of invoices you’ve sent out and look at the ones that are unpaid. Send reminders to those clients who haven’t paid you yet.
  • Incentives and Penalties- It’s always a good idea to offer discounts or other such incentives to clients that pay early. That will encourage them to pay promptly in order to take advantage of the offer. You shouldn’t hesitate to implement penalties either.For example, if you’ve agreed that payment should be made within two weeks of receiving the invoice, add a penalty on payments received after the due date. You can charge an interest on the amount due to be paid. This would encourage people to pay money before the deadline.
  • Online Payments- It’s also a good idea to offer your clients multiple online payment options. For example, writing a check can lead to delays but if you offer the clients the option to pay invoices online, by various payment options such as PayPal or Credit Card that will higher your changes to receive payments promptly.

These tips will help you get payments on time. If you have any questions about our online invoice billing software and services, you can contact us at BillGrid.com and we’ll get back to you as soon as possible.

 

Bill Happy,
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10 Freelance Tips to Invoice Your Clients Professionally

More than a third of U.S. workers are now Freelancers. Freelancers enjoy enriching careers that require them to manage every facet of their thriving businesses. Yet, the hustle and bustle of freelancing often leads to a few neglected responsibilities… like getting paid. You can’t afford to have all of your hard work go to waste because you haven’t kept accurate track of invoices and billing.

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The freelance financial management experts at BillGrid want to share 10 tips to invoice your freelance clients professionally.

1. Carefully Devise Invoice and Billing Policies

The first step to get paid faster involves devising payment policies, from selecting a payment service such as PayPal to deciding on the amount of time you allow clients to make payments.

Here are some other factors to grow your business:
How much should you bill up front for down payment deposit?
Do you want to establish milestones?
Do you charge late payment fees?
Do clients receive the work before or after you complete projects?

2. Don’t Back Down

Some clients like to bully freelancers by threatening to not pay or reduce the amount of payment. You must stand by your agreement and online invoicing system 100%. Clearly communicate your policies to clients and make sure to save documentation in case a legal dispute arises.

3. Online Billing Software and Invoicing System

You need an advanced online billing software and invoicing system that creates professional looking invoices that automatically go out at times that you designate. BillGrid online invoicing software keeps tabs on which clients owe you money and how long the debt has been outstanding.

4. Organize Invoices and Track your Payment

If you bill through PayPal, you notice the invoice system uses numbers that increase sequentially to keep track of your invoices. Successful freelancers work with several clients simultaneously and thus, they require a way to manage the money owed. By using a simple numbering system, you save time and improve financial accounting accuracy.

5. Maintain Meticulous Invoice Records

The best online billing software and invoicing systems do an outstanding job of organizing and storing invoices for future use. Backup every invoice into a compressed file. When it’s time to prepare taxes or refer to a previous invoice to determine how much to get paid online, you have invoice records that present all of the financial data you need.

6. How Much are You Worth?

This represents one of the most difficult questions for freelancers to answer. You need to price your freelancer services to fall within the range of prices charged by competitors. Never low ball the competition just to snag more business. If you charge below what you’re worth, you can expect to attract demanding clients that require you to perform tedious work outside of your area of expertise. You also must decide whether to charge by the hour or attach a fixed price to each project.

7. Responding to Late Payments

You can expect to deal with late payments and how you word your electronic correspondence determines whether you get paid faster or paid at all. Late payment reminders must never include accusatory language or threats. To increase your chances of getting paid, the trick is to remain polite and professional.
You don’t want to damage the good reputation you worked so hard to build with your clients. With that being said, don’t go soft – you did your part, now it’s time for your client to do theirs.
Perhaps most importantly, don’t procrastinate and make sure you choose an Online Invoice software system that send automatic late payment reminders to clients. No freelancer likes to take time away from their work to chase down payments, so let us do that for you.

8. Due Diligence on Due Payments

Include a due date on every invoice and billing statement that you send clients, including on late payment reminders. Easy invoice software prominently display due dates typically at the top of an invoice in bold font and at the end of the invoice next to the amount due. Forgetting to include due dates on invoices ensures late client payments.

9. Contact Information Matters

Save time billing by including your freelancer contact information on each invoice. You need to present your full name, address, cell phone number, and primary electronic mail address used for business. BillGrid invoicing software for small business and freelancers provides a section for completing your contact information.

10. Due Date Reminders

As another communication tool to get paid faster, automatic due date reminders sent by BillGrid invoicing software for small business and freelancers keeps your clients abreast of payment dates. Most clients don’t intentionally try to stiff you. It’s just that they’re very busy and forget about paying you for work completed.
BillGrid helps freelancers mange expenses and reduce the amount of outstanding balances by designing state-of-the-art online billing software and invoicing systems. We can help you 100% of what clients you for the hard work put in on each project.

Bill Happy,
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Thank YOU for Another Successful Year

It has been a busy year for BillGrid. We’ve changed our looks more than once, expanded features throughout the app from payment uplift to additional time exporting functionality. We’ve been featured in many honorable news outlets and blogs ranging from about.comnextbigwhat.com and many more. We’ve been partnering with many different payment platforms, check out our listing in Stripe Gallery as an example. But best of all we’re extremely proud to have welcomed hundreds of new businesses to our platform this year.

We’ve added some interesting stats for the Year 2013 and hope you’ll enjoy the show. Happy Holidays and Best of Luck and Success in the upcoming New 2014 Year !!

BillGrid User SatisfactionBillGrid Clients CountriesPopular CurrenciesInvoices Per MonthAverage Invoice AmountAverage Time to Pay Invoice

Happy Holidays!

So many exciting things are coming in 2014 for BillGrid but we wont spoil it for you just yet.

One thing for certain is that we’ll never forget that the core our business is making your life easier with regards to all client billing needs. Whether it is sending a quote, an invoice, billing time or generating a report – we’re always looking for ways to help you better. We’re always happy to hear from you, so definitely drop us a line if you have an idea or a suggestion.

Cheers!
BillGrid.com

Ronin Alternative?

Congratulations to team Ronin and their acquisition by GoDaddy. We are proud of their accomplishment and wish them lots of success in the future.

BillGrid.com has been on a tremendous growth path for the last two years, helping businesses throughout the world with their client invoices, estimates, expense and time management. Our goal has always been clear – build intuitive and highly customizable client billing tools that are powerful, yet affordable for any small businesses or a freelancer.

See more at https://www.billgrid.com/signup

 

Why Sometimes Failing is Not a Bad Thing

Its not always about make it or break it, especially in the start up world. For every Instagram there is plenty of other similar photo sharing sites that tried, but not succeeded. With every failure comes a lesson and there is an excellent resource where you can see the non-mainstream version of what startup environment is really about.

Why Sometimes Failing is Not a Bad Thing

About: At BillGrid we understand the dynamics of the startups and happy to help in any way we can. If you are in the process of creating a company or are an espiring startup short on finances – we offer free invoicing and time management solutions to help your business grow and scale without the need of an army of accountants. Check out our service @ billgrid.com.