Category Archives: Technology

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The Power of Online Invoicing and Billing Software

Billing and invoicing are some of the most important aspects of running a business. After all, they lead to payment from your client. They maintain cash flow and allow you to keep track of all your transactions. We at BillGrid feel that the success of your business hinges on how well you manage your billing and payments. Fortunately, there is easy invoice software available for you to use. There are some distinct advantages to using online invoicing and billing software.

Professional Invoices 

Today, small businesses need to build a brand to make sure that they stand out. Businesses need to reinforce their brand in every way possible and use all the tricks in their arsenal to promote brand recognition. Custom design invoices can help. By using crisp and professional custom design invoices, you can reinforce your brand message, ensure that they look great, and leave an impression of professionalism in your client’s mind. That would work in your favor and ensure your brand is recognized.

Emailing to the Client

One of the biggest advantages of invoicing software of small businesses and freelancers is that they send your invoices directly to your clients. There’s no chance of them getting lost in the normal mail. The invoice would be delivered promptly and without delays. This would ensure you receive your payments quickly as well. Email invoices will maintain your cash flow, which is vital for small businesses. You will be helping the environment as well by saving paper.

Accuracy 

To err is human and despite how careful you are, it’s very likely that you’ll make some mistakes. Unfortunately, mistakes in invoicing can lead to trouble. One way to avoid this is to use invoice billing online software. Invoices generated by them are very accurate and there’s very little chance of error. This is great for people who have never generated invoices before and don’t know how to. Online software guides you through the process.

Automatic Reminders are a Blessing 

If you’ve been in the business for a long time, you’ve probably faced the unpleasant task of calling clients and reminding them of their payments. Sometimes, clients will go out of their way to avoid those calls, leading to increased frustration. Online invoicing software will help you avoid this situation. It will send constant reminders to your clients about the delay in payment, until the payment is made. In fact, you won’t even have to communicate with the client personally unless the client delays payments for too long.

Automated Invoices

With online software, you can automate your invoice generation. That means if you’re too busy, your invoices won’t be delayed. You’ll still send them out on time with the help of invoicing software.

Such software ensures that your invoicing is on track and there are no delays. If you have any questions about our online billing software and services, you can contact us at BillGrid.

 

Bill Happy,

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Professional Invoice

The Best Advantages of Professional Invoices

As a business owner, you want your payments to come in on time and your billing information to be organized. This isn’t a problem when your customer base is small and you don’t really have many invoices to create. But as your business grows and the number of customers increases, you realize that you need help. Creating invoices for a large number of people isn’t easy. You’re liable to make mistakes or appear unprofessional. That’s why, at BillGrid, we recommend that business owners and freelancers use professional invoices. Here are some reasons what would convince you.

Picture of Professionalism 

There are billing software, like BillGrid, that allow you to create custom theme invoices. The invoices look crisp and clean, presenting a professional image to the client. As the design is uniform and consistent, the clients will be content to know that they’re doing business with an organized, professional entity. These invoices will also reinforce your brand identity. As branding is an important part of your growth, it’s a good idea to promote it in every way possible.

Accuracy and Efficiency 

Professional invoices are accurate. You just need to enter the figures and everything else is calculated automatically. As you don’t have to do the calculations yourself, there’s very little chance of error. Invoicing software will also guide you through the invoice writing process, ensuring that there’s no room for error. In the end, you won’t have to worry about a glaring error that would lead to a loss of revenue, or a loss of client.

Emailing Directly

One of the best advantages of invoicing software is that invoices can be emailed directly to the client. This reduces the risk of your invoices getting lost in the mail. They are no unexpected delays. The invoice reaches the client promptly, which ensures that you might get payment promptly as well. You save money on paper, postage, and delayed payments as well.

Read Receipt

Tracking the status activity of an invoice  allows you to see if your client has received and open the Invoice. That way you don’t eve have to ask your clients to confirm that they’ve read the invoice. You already know they did!  This will give you the assurance that they have read it. Your clients can’t offer excuses that they missed the invoice or that it’s lost. This also encourages your clients to pay the bills promptly.

Automatic Reminders 

Online Invoice billing software will send automatic reminders to clients as they due date approaches. This saves you the hassle of having to call your clients and remind them yourself. The software essentially does the nagging for you and saves you time.

Ability to See Outstanding Invoices at Anytime

Another great feature of online invoice services is the ability to keep track of all the unpaid invoices. You don’t have to dig through several files and try to figure out who has paid and who hasn’t. The software will offer a single window view of all the unpaid invoices on any device, be it a laptop or a smartphone.

If you have any questions about our online billing software and services, you can contact us at BillGrid.

Bill Happy,
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What are the Benefits of Tracking Time?

Time is a very important commodity. That’s especially true when you’re a business owner and every single minute is valuable. Far too often, people get lost in doing a particular task, attending to a phone call, or browsing through social media without realizing that they’re wasting more time than they should. It’s also important to take note of time spent working on particular projects. Time tracking would help you maximize efficiency. At BillGrid, we encourage all our clients to consider tracking time. Here are some reasons why you should do it.

Productivity 

Tracking time improves efficiency of your team. You know just how much time a particular task will take to complete and that allows you to keep track of how your team spends their time. You’ll also know in advance if any deadlines need to be revised and understand whether you should approve or deny any timesheet provided by the employees. All of this would work to increase your overall productivity.

Revenue and Cost Savings

Time management does cut down the costs by quite a bit. You’re able to schedule the projects in a way that allows maximum utilization of time and minimum wastage. You’ll be able free up some time because of organization, and can reinvest it in new projects or tasks. In essence, you’ll get more work done in less time. That saves time and increases revenue. You also feel the satisfaction of tackling more things in a timely manner.

Payroll

Tracking time also ensures that you’re being fair to your employees and yourself. For example, if a project is taking more time and your employee is working on it without taking breaks, you’ll be able to compensate them for the time spent. If you keep track of time, the payroll process is very quick and easy. You’ll be able to accurately compensate your employees without paying them too much. You might not think that this makes much of a difference, but you can save as much as 7% of your annual revenue but paying the right amount to your employees.

Generating Accurate Invoices

Companies often overcharge or undercharge their clients when they work on an hourly basis. This generates distrust and ambiguity that your company doesn’t need. You can avoid that by giving your clients accurate invoices with details. You can also send reports on how the time was spent so that your clients know they’re not overpaying you. Because you’re completely honest and transparent in your billing, you’ll build a relationship of trust with your client. That would only benefit your company in the long run as it’ll bolster your reputation.

Planning

Time tracking will also give you all the information you need to plan your projects and your tasks. If you know just how much time it takes for you and your team to do a particular job, you’ll be able to give your clients the right time estimates.

If you have any questions about our online billing software and services, you can contact us at BillGrid.

 

Time Sheets at BillGrid

Here’s a quick look of our Time Tacking that allows you to log all the work time and easily import the time into your Invoice to bill back to Client.

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Stop/Start Timer

Simple, easy and intuitive time tracking timer that allows you to start the time while you work and stop it when you finish.

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Bill Happy,
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Essential Online Business Tools to Help Kick-off your Business

Starting a business can be an exciting time in your life, it can also be quite prosperous should you take the right steps to help ensure a successful outcome. Some of the necessary steps required are organizational in nature: organizational skills, time management, task management, client management and most importatly finance management… these are all crucial to your success.

Thankfully, there are online business tools available to make your life easier. We did some research into what you need andwhat the experts use to help manage their business lives and have compiled it into a list.

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A Social Media Platform

A Social Media Platform for all
Social media sites alone are tools, but now a days there seems to be too many to keep up with on daily basis. But don’t worry, there are tool that can streamline your social media efforts to make managing social media easier. There are a few online tools on the market to help, one of the most popular and easy to use is Hootsuite. Hootsuite will let you manage Twitter, Facebook, LinkedIn, and Google+ accounts easily through one service (instead of logging in and posting to each one individually).

 

Email Marketing

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Email marketing is crucial to both stay in touch with clients, send new updates, and to advertise or upsell to them. A popular and simple to use tool for email marketing is MailChimp. MailChimp allows you to manage your contact list, and allow opt-ins and opt-outs, taking the manual list management out of your hands. They also have a ton of cool email templates to choose from to customize your needs.
In case you have issues with emails going into spam, they have a sub-company to help you with that. MainDrill is the king or queen of making sure your emails get delivered and don’t end up in spam.

 

Customer Relationship Management (CRM)

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As your client base grows it becomes harder and harder to remember the conversations you have with your clients, appointments and the tasks required to be completed for those clients. CRM platforms like SalesForce allow you to seamlessly manage client data and tasks all in one place. Their services help companies with global customer communication. The CRM products include cloud-based solutions and apps for sales, service, marketing, collaboration, analytics, and building custom apps and mobile apps.

 

Online Billing Management

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Online invoicing (or billing) management is necessary for keeping track of your financials, and using it is not only essential for management, it will also makes tax-time a whole lot easier. BillGrid.com is a popular and very handy service that easily allows you to invoice online (making it super easy for clients to pay with a click of a button), track all revenue and expenses as well as time tracking for all work and budgets.

BillGrid.com provides:

  • An easy online billing solution
  • Unlimited Invoices & Estimates
  • Unlimited Expenses
  • Unlimited Client and Project Accounts
  • Time Tracking
  • Budget Tacking
  • Professional Custom Theme Design invoices
  • Email reminders
  • Recurring Subscription Invoices
  • Payment Integration with Authorize.net, Stripe Google Wallet and PayPal

 

Communication

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A toll-free number makes you business look professional, and makes it easy for your clients to contact you…some services even allow tracking for marketing purposes. There are many toll-free service out there, but one of the best by far is Dial800.com, Not only can your potential customers easily reach you, Dial800 allows you multiple numbers and integrated Analytics tracking so that you can isolate exactly how they came to learn about you, making your marketing dollars make sense.

 

Meetings

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Once your clients reach you, you may need to schedule meetings with them, or with other partners and employees within the company. Online business meetings can be easily handled with VOIP services such as Skype, but more elaborate meeting with extensive document and screen sharing can be best handled with a service such as Gotomeeting.com. GoToMeeting provides the VOIP experience, plus screen sharing, document sharing, white-boards, and video calling. It’s the closest to have a meeting in the same room as you can get.

 

File Sharing & Storage

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Being able to seamlessly share and collaborate on documents and spreadsheets across multiple devices is essential to your business. The best solution for this is Google Drive / Google Docs. With Google Drive (including Docs, Spreadsheets, etc), you can share documents with coworkers or clients, set permission levels, and never have to actually send a file…simply add them as an authorized user to any individual file.

 

Networking

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Need to meet like-minded people, investors, or source new clients? Then you need to network. There is an online tool for that, too. It’s called Meetup. Meetup makes it simple for business people like you to organize a local group or find one of the thousands of groups already set-up.

 

Freelance

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Sometimes, especially when business is good, you need a little help, outsourcing work online is a great way to get the work done, without committing to hire a long-term employee. Upwork.com is a well-known and easy to use resource with thousands and thousands of highly qualified freelancers across many different talent pools. Simply choose a qualified freelancer, set specific terms for the project, agree to a fee to be paid, then Upwork will hold those funds in trust until you are satisfied with the work. The freelancer does not receive payment until the payment is done.

 

These are just a few of many tools that you can use to make your start-up a little easier to manage. Keeping organized and streamlined is also a definite requirement to succeed in the business world. We hope these suggestions help you on your path to success, whatever your business may be.

 

Bill Happy,

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Top 10 Best Tech Holiday Gifts for 2015

What does everyone want for this 2015 holiday? Why tech gadgets of course!Holiday_Best_Tech_Gifts_2015

Here is BillGrids top 10 Tech gadgets that will make a perfect Holiday gift to give or get for 2015 year.

Ready! Set! Shop!!

1) Amazon Echo – $179
Love at first sight!
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Plays all your music from Prime Music, Pandora, iHeartRadio, TuneIn, and more using just your voice. Answers questions, reads audiobooks and the news, reports traffic and weather, gives info on local businesses, provides sports scores and schedules, and more—instantly
Amazon Echo is designed around your voice. It’s hands-free and always on. With seven microphones and beam-forming technology, Echo can hear you from across the room—even while music is playing. Echo is also an expertly tuned speaker that can fill any room with immersive sound.

2) Apple TV 4 – $149+
The future of television!
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The new Apple TV is designed to bring all the Apps you love like Netflix, Hulu, HBO NOW and WatchESPN on your big screen TV.
The latest Siri Remote with Touch surface takes the effort out of searching through all these apps to find something great to watch.
Say goodbye to Cable, this is where TV is headed.

3) Apple Watch – $359+
To wear it is to love it!
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Receive and respond to notifications in an instant. Track your daily activity. Control your music using only your voice. Pay for groceries just like that. With Apple Watch, important information and essential features are always just a raise of the wrist away.

4) Smart Hoverboard – $499+
Most Wanted, so get in line!
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The hoverboard, a motorized, self-balancing, two-wheel scooter, is one of the hottest, and hardest-to -get, gifts for the holidays.
Move like you’ve never moved before. It’s fun, it’s practical, and as cool as the other side of the pillow. Simply stand on the hoverboard and it will magically balance for you. It detects the micro-movements in your feet and ankles, and relay that information to the motors. You will be cruising along after just a few minutes on the board.

5) Sphero BB-8 Star Wars Droid –  $149
Most Awesome Star Wars Toy Ever!
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Unlike any other robot – an adaptive personality that changes as you play. Based on your interactions, BB-8 will show a range of expressions and even perk up when you give voice commands. Set it to patrol and watch your Droid explore autonomously, make up your own adventure and guide BB-8 yourself, or create and view holographic recordings.

6) Beat Headphones – $200+
Feel the new kind of Sound!
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The Beat headphones have a more dynamic and wider range of sound, with a clarity that can bring you closer to what the artist intended you to hear. You’ll feel the higher fidelity audio no matter what type of music you play.
Beats has introduced an entirely new generation to the possibilities of premium sound entertainment.

7) 360 Fly – $399
Capture it All!
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The 360fly camera captures every angle, every POV of your life in fully immersive, interactive 360° HD video. Shoot, share and swipe your most epic adventures, creative concepts and memorable moments with a camera that’s changing everything by capturing it all.

8) Fit Bit – $99+
Finish lines come in all shapes & sizes!
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FitBit is a heart tracking, sleep monitoring, and step counting activity tracker. When it comes to reaching your fitness goals, steps are just the beginning. Fitbit tracks every part of your day—including activity, exercise, food, weight and sleep—to help you find your fit, stay motivated, and see how small steps make a big impact.

9) Rif6 Cube Projector –  $299
Designed for unbridled imaginations!
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Simply Elegant. Simply Portable.
Cube is designed to enhance the mobile experiences our lives revolve around, from socializing and sharing to teaching and creating. Pull up a YouTube clip on your tablet, browse blogs on your phone, host a movie night on your laptop – with the Cube, you can explore your favorite media in an entirely new light.

10) Smart Carry-On –  $399
A suitcase that can never be lost!
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The Bluesmart carry-on is a suitcase that connects wirelessly to your smartphone so that you can remotely locate it with its built-in GPS and will never be overfilled because it has a built-in scale. It’s also brainy and organized. It can remember your travel itinerary and travel stats and features a digital lock for keeping prying fingers out.

 

Happy Holidays!
BillGrid.com
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How to Clear Cache in Your Browser

To make sure your browser is not holding on to the older version of the recently updated BillGrid – please clear your browser cache. Below are the instructions on how to do so for most major browsers.

Chrome

Find Settings

Find Settings Icon and Select Settings option

HistoryClear All Browsing Data… : Obliterate option Since the Beginning of Time

Pick Obliterate option "Since the beginning of time"

Internet Explorer

SettingsInternet optionsGeneral tab, section Browsing History: Delete…

How to Clear Cache in Your Browser

How to clear cache in Internet Explorer

 

Firefox

SettingsOptionsAdvanced tab: Network tab: Cached Web Content section: Clear Now

How to Clear Cache in Your Browser

SettingsOptionsAdvanced tab: Network tab: Offline Web Content and User Data section: Clear Now

 How to Clear Cache in Firefox

Creating Simple Contracts In Minutes

There is plenty of work to be done in legal counseling, however creating basic contracts does not have to mean that you have to visit a lawyer for every new proposal. There is an excellent tool available at Freelancer’s Union called Contract Creator – which allows creating a basic work contract with a few easy to go through steps. Check it out by going: https://be.freelancersunion.org/contract-creator/

 Creating Simple Contracts In Minutes

About: We are an online invoicing and time management company located in the hear of New York City. Our mission is to help small businesses and freelancers manage their day-to-day job easier without an army of accountants or a billing department. Check out more information at billgrid.com.